Microsoft has so many powerful tools . These tools are much useful in daily routine for business people, statisticians and students. These tools are very easy to use. MS Excel and MS-Access are among them. These tools are deployed for analyzing the data and for generating several reports. MS-Excel mainly deals with the working of the spreadsheets whereas the Excel deals with programming of the data. Both of these products are used for manipulation of the data. In this tutorial we will discuss the main difference between the MS-excel and Ms-Access.

What is MS-Excel?

MS-excel vs MS-access
ms excel spreadsheel

Microsoft Excel is spreadsheet software. It is developed by Microsoft. The main features of MS-Excel graphing tools, pivot tables, and macro-programming language.

What is MS-Access?

MS-Excel vs MS-Access
ms-access spreadsheet

It is a database management system. MS-Access is also a product of Microsoft. It is mainly deployed for reporting and analysis purposes.

Also check: Difference between DBMS and RDBMS

Difference between MS-Excel and MS-Access

MS-Excel vs MS-Access

Features MS-Excel MS-Access
Role Its main role is to create spreadsheets and charts Its main role is to make database applications
Storage capacity It is simply deployed for adding data into worksheets, hence it has a less storage capacity The main purpose here is to store data, hence its storage capacity is high
Applicability Statisticians  and financial analysts make the use of it It can be deployed by small business owners
Technical knowledge No technical knowledge is needed for learning this For accessing some special features technical knowledge is needed
Building the system This is quite easy here It is tough in MS-Access
Elements It has simple spreadsheets MS-Access has forms, reports, queries and modules in it
Flexibility MS-Excel is not as much flexible as MS-Access It is more flexible
Purpose Used for data analysis Deploy for data management
Record length It has a limited record length No limitations here
Data loss rate The data loss rate is high The data loss rate is low
Automation Automation is done through Macros Automation is done through procedures
Security MS-Excel gives limited security MS-Access offers high security
Users It does not permit multi-user to use the spreadsheet and enter as well update the data It allows multiple users to add as well as update the data
Data entry screens Data entry screens are limited in MS-excel It provides the capability to create multiple data entry screens which are known as forms
Availability It is available in all basic editions of Microsoft office suite It is available in only higher as well as professional editions
Learnability MS-Excel is easy to learn It is quite difficult to learn
Data model type It works on the  data model of a non-relational or flat worksheet Access works on the model of multiple relational tables and sheets
Usage Helps in data manipulations Helps in storing the data
Creation It helps to create the formulas It assists in manipulations of  databases


Also check: RDBMS vs Hadoop


Microsoft has given so many wonderful products to use. MS-Excel and MS-Access are one of them. Both of them have advantages. In this tutorial, we have discussed the difference between MS-Excel and MS-Access. If you are having any doubt, ask me freely in the comment box.


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