Microsoft has so many powerful tools . These tools are much useful in daily routine for business people, statisticians and students. These tools are very easy to use. MS Excel and MS Access are among them. These tools are deployed for analyzing the data and for generating several reports. MS Excel mainly deals with the working of the spreadsheets whereas the Excel deals with programming of the data. Both of these products are used for manipulation of the data. In this tutorial we will discuss the main Difference between MS EXCEL and MS ACCESS.
What is MS Excel?
Microsoft Excel is spreadsheet software. It is developed by Microsoft. The main features of MS Excel graphing tools, pivot tables, and macro-programming language.
What is MS Access?
It is a database management system. MS Access is also a product of Microsoft. It is mainly deployed for reporting and analysis purposes.
Also check: Difference between DBMS and RDBMS
Difference between MS EXCEL and MS ACCESS
MS-Excel vs MS-Access
| Features | MS Excel | MS Access |
| Role | Its main role is to create spreadsheets and charts | Its main role is to make database applications |
| Storage capacity | It is simply deployed for adding data into worksheets, hence it has a less storage capacity | The main purpose here is to store data, hence its storage capacity is high |
| Applicability | Statisticians and financial analysts make the use of it | It can be deployed by small business owners |
| Technical knowledge | No technical knowledge is needed for learning this | For accessing some special features technical knowledge is needed |
| Building the system | This is quite easy here | It is tough in MS-Access |
| Elements | It has simple spreadsheets | MS-Access has forms, reports, queries and modules in it |
| Flexibility | MS-Excel is not as much flexible as MS-Access | It is more flexible |
| Purpose | Used for data analysis | Deploy for data management |
| Record length | It has a limited record length | No limitations here |
| Data loss rate | The data loss rate is high | The data loss rate is low |
| Automation | Automation is done through Macros | Automation is done through procedures |
| Security | MS-Excel gives limited security | MS-Access offers high security |
| Users | It does not permit multi-user to use the spreadsheet and enter as well update the data | It allows multiple users to add as well as update the data |
| Data entry screens | Data entry screens are limited in MS-excel | It provides the capability to create multiple data entry screens which are known as forms |
| Availability | It is available in all basic editions of Microsoft office suite | It is available in only higher as well as professional editions |
| Learnability | MS-Excel is easy to learn | It is quite difficult to learn |
| Data model type | It works on the data model of a non-relational or flat worksheet | Access works on the model of multiple relational tables and sheets |
| Usage | Helps in data manipulations | Helps in storing the data |
| Creation | It helps to create the formulas | It assists in manipulations of databases |
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Conclusion
Microsoft has given so many wonderful products to use. MS-Excel and MS-Access are one of them. Both of them have advantages. In this tutorial, we have discussed the difference between MS Excel and MS Access. If you are having any doubt, ask me freely in the comment box.
Also attempt: Free MS Excel Quiz
